I don’t know if it’s because we have a client whose software helps companies vastly improve their customer service, or whether we, like most others on this planet, rage against lousy customer service when we are victims of it, but it simply defies comprehension that companies would willingly lose business because they can’t seem to get their heads around the fact that effective customer service is the most potent — indeed, maybe the only — sustainable competitive differentiation in an environment where price advantage will evaporate thanks to offshoring and technological advantage will be leaped over by another’s innovation.

Just this past week, I had a couple of truly outstanding examples of mind-numbingly poor customer service. The first was the Chapters cashier who blithely dismissed my bringing to her attention a major flaw in the company’s online search engine. One of my sons needed a replacement copy of a book he was studying for school and had lost. I went online to make sure the book would be available at the store before I actually went. Chapters’ computer system told me there were no copies anywhere in the city. When I mentioned this to my son, he said the computer had told him the same thing when he had looked for the book a week or so earlier, only to find at least a dozen copies on the shelves. So I ignored the computer system, went to the store and found many, many copies were, indeed, available.

When I mentioned this to the cashier and suggested she might like to bring it to someone’s attention, she brushed me off, saying the shipment of books probably just came in and that it took their computers a few days to catch up. When I said my son had experienced the same thing a good week or more earlier, suggesting it was a more persistent issue than her first glib response would suggest, it was as though she wasn’t even listening; she simply repeated the same pat answer.

Now, I wasn’t complaining. I wasn’t bitching. I was helpfully bringing to the store’s attention the fact that there might be a serious problem with their online system that, had my son not let me know differently, would have cost them this sale as I went elsewhere to get the book. And she simply couldn’t care less. Either through deliberate training or a complete lack of interest, she had a stock answer that allowed her to avoid any meaningful attempt at genuine customer engagement.

For what it’s worth, five days later, the book is still showing completely out of stock all over the city. The kicker is, it’s Orwell’s 1984; at least the concept of doublespeak is alive and well and living at Chapters!

The second unbelievable episode happened yesterday when our phone system went down. We couldn’t get an outside dial tone. Our landline provider is Rogers, so we called them. It took fully 45 minutes — yup, you read that right! — for them to find our account, even though we gave them the phone number in question, the account number at the top of their invoices, every phone number on the account, the name of the company and the name of the key contact on the account! Turns out, Rogers has yet to integrate into their main system the operations of Group Telecom they acquired several years ago when they bought up Sprint Canada. So although everything about our phone service is striped Rogers, we actually had to call a completely separate customer service number, where we told there was a system-wide failure.

But neither of these meets the standard for wretched customer service set by the first-ever winner of the Air Canada-Harold McGowan Memorial Award for Truly Egregious Customer Service. The award is named for Air Canada’s baggage-handling chief at San Francisco Airport who said to me, when I started telling him why my bag had failed to arrive with me on a flight from Calgary, “Keep talking sir, it’s going in one ear and out the other.”

Now, Air Canada is truly a leader in finding new ways to treat its customers like crap. But even by the high standards for low service set every day by the legions of couldn’t-care-less agents of this near-monopoly carrier, Harold’s performance was a jaw-dropping standout. With my journalist’s training, I immediately wrote his statement down on the back of my boarding pass, along with his name. I carry it around with me to show people who, like everyone at the baggage counter who heard Harold that night, simply can’t believe anyone in a customer-facing position would ever say such a thing.

And in his memory, I inaugurated the Air Canada-Harold McGowan Memorial Award for Truly Egregious Customer Service. The key criterion that must be met goes beyond mere incompetence or indifference; to win the award, an individual or company must essentially invite me to take my business elsewhere.

And so the first ever Air Canada-Harold McGowan Memorial Award for Truly Egregious Customer Service goes to — drum roll, please! — Petra, of Zip.ca Member Services, who last week explicitly invited me to cancel my subscription to this online DVDs-by-mail since she and Zip had no intention of ever addressing the increasingly poor customer service I had been experiencing for some time. Without going into extensive detail, what had started as a marvelous experience, degraded over the past year to the point where Zip was unable for more than a week to ship me even one of the 15 titles I had on my list. And all Petra and others at Zip could say was that I should add more titles, and maybe pick less desirable movies or settle for standard-format versions instead of the Blu-Ray titles I was seeking. In short, please don’t ask us to improve our service so it meets what we advertise; restrict your use of us so it falls within our limited ability to meet the promises we made you.

Congratulations, Petra, you’ve won the award and lost my business.

Technorati Tags: Customer service, Air Canada, Harold McGowan, Chapters, Rogers, Zip.ca

Over on the BBC web site, readers have submitted their personal choices for the most-hated cliches in current circulation. Reading through the article was a painful exercise, and I’m sure most of you will also recognize many of the expressions as appearing frequently in your own day-to-day vocabulary.

The technology sector is rife with such cliches, and I’ve summarized a few of these into a Top 10 list, some of which I must admit I still use “on an ongoing basis”, so to speak.

1: Going forward
2: Leading (as in “a leading provider of…”)
3: At the end of the day
4: Touch base
5: Mission-critical
6: Value-add
7: Downsizing
8: Out-of-the-box
9: Best practices
10: 110%

Got your own “favourites” or, better yet, can you truthfully say you’ve never used any of the above? Let me know.

Technorati Tags: writing tips, cliches, BBC

So, you want to see your story make the pages of the major business media? Well, if it truly merits that level of attention, then applying the right mix of patience, persistence and PR savvy should pay off… or perhaps you could try a somewhat less orthodox method to guarantee front page attention.

Yesterday’s spoofing of the New York Times by the mysterious Yes Men presents companies with an interesting alternative to traditional PR tactics: if you can’t beat ‘em, join ‘em. Just think - Company X unveils version 3.8 of Software Application Y - the cover story on BusinessWeek. Although printing a million fake newspapers in support of every news release is probably going to eat into that marketing budget rather quickly.

Ho hum, back to the drawing board.

Technorati Tags: media relations, New York Times, PR stunts

As a PR practitioner, once in a while something happens to make you scratch your head and revisit the question we all wonder from time to time: what qualifies as newsworthy on any given day?

Of course, there are certain things we know about this question (known knowns, if you will). For example, that size matters - the big news always gets covered first, and that it’s a known fact that survey results invariably make for good content on a slow news day.

But sometimes the rulebook goes out the window. A recent announcement by a client was deemed by all to be a fairly routine affair - certainly a story that was worth distributing, but not one that would generate significant media attention. Or so we thought.

Cue two days of frantic media activity, spawning all kinds of broadcast and print media coverage. No complaints here - delighted to get the response, but did we miss something on this one? Clearly we did, although, looking back, I stand firmly by our original conviction that the story was a relatively minor one!

In retrospect, the response was unexpected, but primarily driven by the media’s willingness to revisit a good story that, while already having played out in the press extensively, has the kind of enduring appeal that means it only takes a fairly minor event to push it back into the limelight.

It’s great when it happens, but confounding nonetheless.

Technorati Tags: media relations, public relations, newsworthy, news value 

Although it had its genesis in a consulting practice that was already several years old, and its first employee had been in place for several months, inmedia Public Relations Inc. was legally incorporated on November 5, 1998, and so today is our tenth birthday.

I would be less than forthright if I said that 10 years after launching a technology focused PR firm that I had accomplished what I thought would be in place a decade out. The tech meltdown damn near put us under and the continued severe contraction of Ottawa’s tech sector means we have slim pickings here at home. And my initial business proposition, that we could create an agency of excellence and extract a premium from the marketplace for that excellence, has proven to be a tough pitch in a market that too often has yet to be weaned off mediocrity.

But we survived the meltdown, the only exclusively B2B technology PR practice in the city to do so. Today, we get very well paid for our excellence from clients who have come to understand the difference. And our deliberate business development strategy over the past three or four years has been to embrace Ottawa clients certainly, but also to aggressively pursue business anywhere and everywhere we see a good opportunity.

My excellent colleague Danny Sullivan’s self-repatriation to his native Scotland a few years back opened a whole new front for us, and our far-reaching Google Adwords campaigns and this blog have brought us amazing opportunities from many other corners. With Ottawa accounting for about 35% of our revenues, we have embraced clients and projects in Calgary, Toronto, Montréal, Fredericton, Moncton and St. John’s; in Boston, Jersey City, San Jose and Chicago; and in Edinburgh, Glasgow, Farnborough and London.

If the business outcome has not been everything I hoped for 10 years ago, the experience has been nonetheless incredible. Most noteworthy has been the extraordinary people who have come to work with me here at inmedia. In an industry where average employee tenure has been pegged at less than a year, inmedianauts tend to hang around for much longer, with the average tenure here topping three years and some having spent five, six and even seven years on board. The consultants who work here are the real product that we sell, and I have had the unmitigated pleasure of consistently being able to bring to market the very best product in the PR industry, period.

Similarly, we have worked on some amazing projects with some of the brightest minds in technology, business and marketing. Our web site lists nearly 90 clients with whom we have worked over the past 10 years, and each and every one of them has represented a unique story, a unique set of market dynamics and a unique set of media and analyst targets to whom that story needed to be told. It is this ever-changing nature of the business that makes PR consulting so fascinating to me.

It has been rewarding, challenging and frustrating, as most any worthwhile venture inevitably is. It has also been a period of considerable personal and professional growth, and I look forward to learning even more as this little PR company continues.

Technorati Tags: inmedia Public Relations, public relations, technology, entrepreneurship, birthday

I’m always on the lookout for interesting advice and insights that can serve me as a PR practitioner as well as provide insight to those interested in how things work, or should work, on this side of the fence. Here are some recent links of interest.

Be heard

As a PR gun, you are the gatekeeper for your client. It’s not only your job to take the client’s story to the media, but also to qualify and investigate media opportunities when they come knocking. Not all media opportunities are ideal for your client and some can in fact be a well-disguised sales pitch that’s nothing more than a nuisance. Even when there is an ideal fit, you must still ensure your client is prepared for the interview with an overview of what ground the journalist wants to cover and how specific questions should be answered.

This requires that you, as the PR gatekeeper, interview the journalist to some degree. As Cece Salomon-Lee at PR Meets Marketing says, you can’t be afraid to ask questions that put your client’s best interests forward. 

Communication works two ways

Meanwhile, Richard Edelman articulates the evolution of the PR function into a critical tool for public engagement that must be part of business strategy and policy formulation. His particular point that strikes close to one of our key foci here at inmedia is positioning the client as a go-to expert in certain areas relevant to their subject matter expertise to become part of a public discussion on broader issues. Maybe this kind of content doesn’t talk about your client’s products or services, but it still contributes to the marketing effort.  

Sometimes, silence is golden

Lastly, there’s much to be said about pitching your client’s story to key media in the context of current events. Under the appropriate circumstances, it can be an excellent means of demonstrating the value of your client’s product or service using a real world example of what pain point it addresses or problem it solves. It can also give teeth to that story pitch you have in mind that demonstrates your client’s authority and thought leadership in an area relevant to their market.

But note my use of the word “appropriate.” It may be wise to give hard thought to putting out a news release that references a recent event in which lives were lost, no matter how strong the case that your client’s product could have made a big difference.

This may seem like common sense, but as the folks at the Bad Pitch Blog point out, common sense doesn’t always prevail. Of course, if you are interested in finding out how quickly you can have a cocked and ready shotgun in your hands in the middle of the night, this may be just the thing for you. 

Technorati Tags: public relations, media relations, PR 101, pitching

In case you missed them, here’s a roundup of our posts from October.

Danny:
Oct. 3: iPhone gets political
Oct. 17: Ask and ye shall receive
Oct. 23: So here’s the bad news…
Oct. 31: I want PR, but I don’t know why

Francis:
Oct. 8: A splash of joy in the city
Oct. 9: Hostility reigns at Ottawa Network event
Oct. 14: The foreseeable future isn’t
Oct. 24: ‘My PR agency can’t write’
Oct. 30: No better time to start a company

Leo:
Oct. 1: Kudos to TheCodeFactory
Oct. 2: Old media habits will die hard
Oct. 6: All it takes is one bad apple
Oct. 10: A stick handler extraordinaire
Oct. 15: Show them the money, not the bells and whistles
Oct. 16: Mole hills can build mountains
Oct. 22: The risks of factual exaggeration

It’s not uncommon to sit down with a startup technology company for an initial discussion about a potential PR engagement and have a conversation that goes something like this:

Tech company exec: “I think we need to start doing some PR and I’d like you to present us with some ideas.”

PR agency: “Er, okay, but can you first give us some idea of why it is that you think PR will help your business at this time?”

Exec: “Well, I was hoping that you could tell us that …”

Of course, at this point the conversation typically becomes an exercise that should really have been started before the agency even entered the equation. That is, to explore what are the primary reasons for engaging a PR program, and what it is ultimately supposed to achieve.

Yes, the PR firm brings the expertise needed to plan and execute an effective program, but they are not the experts in your business … you are. Can you really expect a PR agency to sit down at the first meeting and tell you how they can help you achieve your goals or overcome certain challenges, when they have little idea what those goals and challenges are? Of course not. PR is not a cookie-cutter proposition, and its practitioners work best when they can apply their knowledge to a specific scenario, which invariably changes dramatically from company to company.

This doesn’t have to be an extensive exercise, and the information needed to get things rolling is probably common knowledge within your organization. Simply ensure that you have a fairly clear idea of what it is that you expect from doing PR, and then you can expect to have a valuable conversation about what the experts can do to help you.

Technorati Tags: public relations, strategy, business plan, technology company

There is no better time than now to start a technology company in Canada, Montreal-based serial entrepreneur Austin Hill told a sold-out crowd at last night’s inaugural Ottawa Founders and Funders dinner.

Hill told the entrepreneurs and various investors gathered at the Velvet Room how he raised US$25 million on a US$100-million pre-revenue valuation of his company Zero-Knowledge Systems Inc. (now called RadialPoint) just as the whole tech sector was going kaflooie at the beginning of this decade. The tough times that followed taught him very difficult lessons about being an entrepreneur as he was obliged to lay off employees he had personally recruited and induced to move to Montreal.

RadialPoint emerged from the meltdown as a much stronger company, Hill said, because of this focus on creating value. And the same opportunity exists today, he insisted.

“People who understand technology and people who have money and know how to make it work effectively have never existed together in Canada like they do today,” he said, making this “a great time for Canadian startups.”

Hill got chuckles from at least the founders in the room when he asked what you get when “you cross a lemming with a sheep?” The answer, of course, is a venture capitalist, and the current economic meltdown means only the truly committed risk-takers will be left standing. Tough times have a way of “washing out some of the people who weren’t serious about our sector in the first place,” he said.

I managed a brief aside with Hill that I used to ask him about his latest venture, Akoha. I have been curious ever since I signed on to the game whether it was purely a philanthropic undertaking or whether there was a revenue model behind it somewhere. “A very powerful revenue model,” Hill assured me before going into some fascinating details I won’t spill here since I neglected to get his permission to do so. But go take a look at the site for yourself.

Curiously, I was just this morning able to personally experience a sharp contradiction to one of Hill’s contentions, although I suspect he’d be happy to hear about it. Ottawa and other tech-heavy Canadians cities lack the kind of meeting places, like coffee shops, where you can wander in and be sure to run into people you need to meet, he suggested, saying that was his common experience in California. Well, for what it’s worth, I wandered into my friendly neighbourhood Bridgehead this morning only to run into Scott Lake. We spent a good 40 minutes chatting about his newest venture, ThinkSM. While we were doing so, I pointed out the head of one of Ottawa’s largest integrated communications agencies who wandered in while Scott recognised some major investor who was also at Bridgehead having a meeting over coffee. So maybe we do have some of that gravitational pull Hill was pining for.

The dinner itself was a good room and full kudos need to go to Allan Isfan of FaveQuest who pulled it together.

Technorati Tags: Founders and Funders, Austin Hill, RadialPoint, Zero-Knowledge, Akoha, FaveQuest, ThinkSM, entrepreneurship, venture capital

“I’ve just come to expect that my (public relations) agency can’t write,” was the astonishing admission I heard a few weeks back from a vice president at one of Ottawa’s larger technology companies who called us to see if we’d be interested in participating in an agency review process.

(I’ve promised not to name him (or her) for reasons that will be obvious as you read the rest of this post.)

I could hardly believe my ears. But yes, he said, it had long been his experience that the PR practitioners he had been dealing with from a range of different agencies and across a number of companies just weren’t very good writers, and so it fell to him to write most of the materials used in his campaigns. One of the key reasons he was approaching inmedia, he told me, was our very strong reputation in the marketplace as superb writers, a reputation he said was confirmed when he read our blog and web site.

I chalked this one up to what I assumed was just an unfortunate experience on the part of one technology marketing executive until I relayed the story to a colleague last week, a CEO at another technology company here in Ottawa and an insightful marketer in his own right. I was again utterly gobsmacked when he said he didn’t view writing as a core requirement in the PR function, that the ability to pitch the story was far more important.

“And what do you do,” I asked him, “When the pitch is initially well received and the next words out of the reporter or editor’s mouth are, ‘Sounds good, send me something about it.’?”

Here’s the thing. To work at inmedia and, I believe, to be an effective media relations practitioner anywhere, you must be able to write at an expert level and you must be able to effectively pitch what you’ve written. There is no hierarchy between these two fundamental skills. Lack one, and you’re out of the game.

And here’s why.

To believe, as these two otherwise successful technology marketers clearly do, that writing is either not terribly important or that your PR function, whether internal or an agency, can be permitted to be lousy writers, is to completely beggar the entire communications process.

In the first instance, despite all the wonderful new communications tools at our disposal, most journalists still want to see something in cold, hard black and white, even if it is delivered electronically. And even if they don’t ask for it, it’s just gotta be in your best interests to give them well-written material so they have the complete story, with all the relevant facts and accurate spellings of company, product and people’s names to which they can refer. This is just so basic I’m staggered it needs stating.

Second, how in the heck does a PR practitioner demonstrate her or his understanding of the story without writing about it? Yes, a properly written document proves the communicator can — gasp! — communicate. That is, the words run together in some sort of comprehensible order, everything is spelled correctly and the commas and periods are in the right places. But it still won’t be any good unless the person writing it actually has a thorough grasp of the subject matter.

Effective writing is not a case of cutting and pasting bits and pieces from other documents to make a different document and it needs to be more than a merely technically accurate use of words, grammar and punctuation. Effective writing is the process of distilling what has been learned — from other documents, certainly, but also, and critically, from interviews with a range of subject-matter experts — into a new piece of work. It not only communicates the story to all who read it, it also demonstrates understanding.

Bottom line: If your agency can’t write about it well, they almost certainly can’t pitch it well. And even worse, they probably don’t even understand it well.

So, did we get the business? Well, that’s another story that I cover here: The Ottawa inferiority complex theorem strikes again.

Technorati Tags: writing, pitching, media relations, business development