So, you want to see your story make the pages of the major business media? Well, if it truly merits that level of attention, then applying the right mix of patience, persistence and PR savvy should pay off… or perhaps you could try a somewhat less orthodox method to guarantee front page attention.

Yesterday’s spoofing of the New York Times by the mysterious Yes Men presents companies with an interesting alternative to traditional PR tactics: if you can’t beat ‘em, join ‘em. Just think - Company X unveils version 3.8 of Software Application Y - the cover story on BusinessWeek. Although printing a million fake newspapers in support of every news release is probably going to eat into that marketing budget rather quickly.

Ho hum, back to the drawing board.

Technorati Tags: media relations, New York Times, PR stunts

A new study commissioned by Microsoft finds that Britons spend about one quarter of their daily television habit flipping channels. But it’s hardly an attention-deficit trend limited to the U.K., or to television for that matter.

Bombarded as we all are by the sheer volume and variety of media each day, it’s a struggle to keep our attention span focused for too long on any one thing. Back in the ’80s and ’90s, there was talk of the 500-channel universe, and while the number hasn’t yet crept quite that high, the Microsoft study confirms that a near-infinite channel selection isn’t necessarily a good thing. As this study found, Brits spend an average of a week of their lives each year trying to make up their mind about what to watch, in the process often missing something they wanted to watch.

What do people do when faced with overwhelming choice? They often limit the options to what they know. The study found that more than 40 per cent stick with a handful of familiar channels, while one in three watched only the five main U.K. networks.

In the media business, channels are replaced by pitches, news releases and breaking news from the big names that demand attention. All the news that’s fit to print (or broadcast, or blog about) is too much to fit. With shrinking budgets and fewer hands on deck, media today are overwhelmed by choice, so much so that good material can get lost in the shuffle and never get fair consideration.

At inmedia, we focus on connecting with the media that matter for our clients to tell each client’s story, regardless of who those media are and if we have ever spoken to them before. We engage in a dialogue that brings our client to the attention of these specific media and educates both the journalist and ourselves on where there is a fit between what the media outlet needs and what our client does. It’s a personalized approach that can be tedious and frustrating, but crucial to rising above the noise. It’s far more effective than hoping for the best with mass e-mail blasts, or relying on ”existing relationships.”

This focused approach is the only way to take a client from being just another channel lost in a universe of hundreds, to being recognized as a useful source of information, news and perspective.

Technorati Tags: Microsoft, media relations, pitching, channel surfing

As a PR practitioner, once in a while something happens to make you scratch your head and revisit the question we all wonder from time to time: what qualifies as newsworthy on any given day?

Of course, there are certain things we know about this question (known knowns, if you will). For example, that size matters - the big news always gets covered first, and that it’s a known fact that survey results invariably make for good content on a slow news day.

But sometimes the rulebook goes out the window. A recent announcement by a client was deemed by all to be a fairly routine affair - certainly a story that was worth distributing, but not one that would generate significant media attention. Or so we thought.

Cue two days of frantic media activity, spawning all kinds of broadcast and print media coverage. No complaints here - delighted to get the response, but did we miss something on this one? Clearly we did, although, looking back, I stand firmly by our original conviction that the story was a relatively minor one!

In retrospect, the response was unexpected, but primarily driven by the media’s willingness to revisit a good story that, while already having played out in the press extensively, has the kind of enduring appeal that means it only takes a fairly minor event to push it back into the limelight.

It’s great when it happens, but confounding nonetheless.

Technorati Tags: media relations, public relations, newsworthy, news value 

Although it had its genesis in a consulting practice that was already several years old, and its first employee had been in place for several months, inmedia Public Relations Inc. was legally incorporated on November 5, 1998, and so today is our tenth birthday.

I would be less than forthright if I said that 10 years after launching a technology focused PR firm that I had accomplished what I thought would be in place a decade out. The tech meltdown damn near put us under and the continued severe contraction of Ottawa’s tech sector means we have slim pickings here at home. And my initial business proposition, that we could create an agency of excellence and extract a premium from the marketplace for that excellence, has proven to be a tough pitch in a market that too often has yet to be weaned off mediocrity.

But we survived the meltdown, the only exclusively B2B technology PR practice in the city to do so. Today, we get very well paid for our excellence from clients who have come to understand the difference. And our deliberate business development strategy over the past three or four years has been to embrace Ottawa clients certainly, but also to aggressively pursue business anywhere and everywhere we see a good opportunity.

My excellent colleague Danny Sullivan’s self-repatriation to his native Scotland a few years back opened a whole new front for us, and our far-reaching Google Adwords campaigns and this blog have brought us amazing opportunities from many other corners. With Ottawa accounting for about 35% of our revenues, we have embraced clients and projects in Calgary, Toronto, Montréal, Fredericton, Moncton and St. John’s; in Boston, Jersey City, San Jose and Chicago; and in Edinburgh, Glasgow, Farnborough and London.

If the business outcome has not been everything I hoped for 10 years ago, the experience has been nonetheless incredible. Most noteworthy has been the extraordinary people who have come to work with me here at inmedia. In an industry where average employee tenure has been pegged at less than a year, inmedianauts tend to hang around for much longer, with the average tenure here topping three years and some having spent five, six and even seven years on board. The consultants who work here are the real product that we sell, and I have had the unmitigated pleasure of consistently being able to bring to market the very best product in the PR industry, period.

Similarly, we have worked on some amazing projects with some of the brightest minds in technology, business and marketing. Our web site lists nearly 90 clients with whom we have worked over the past 10 years, and each and every one of them has represented a unique story, a unique set of market dynamics and a unique set of media and analyst targets to whom that story needed to be told. It is this ever-changing nature of the business that makes PR consulting so fascinating to me.

It has been rewarding, challenging and frustrating, as most any worthwhile venture inevitably is. It has also been a period of considerable personal and professional growth, and I look forward to learning even more as this little PR company continues.

Technorati Tags: inmedia Public Relations, public relations, technology, entrepreneurship, birthday

I’m always on the lookout for interesting advice and insights that can serve me as a PR practitioner as well as provide insight to those interested in how things work, or should work, on this side of the fence. Here are some recent links of interest.

Be heard

As a PR gun, you are the gatekeeper for your client. It’s not only your job to take the client’s story to the media, but also to qualify and investigate media opportunities when they come knocking. Not all media opportunities are ideal for your client and some can in fact be a well-disguised sales pitch that’s nothing more than a nuisance. Even when there is an ideal fit, you must still ensure your client is prepared for the interview with an overview of what ground the journalist wants to cover and how specific questions should be answered.

This requires that you, as the PR gatekeeper, interview the journalist to some degree. As Cece Salomon-Lee at PR Meets Marketing says, you can’t be afraid to ask questions that put your client’s best interests forward. 

Communication works two ways

Meanwhile, Richard Edelman articulates the evolution of the PR function into a critical tool for public engagement that must be part of business strategy and policy formulation. His particular point that strikes close to one of our key foci here at inmedia is positioning the client as a go-to expert in certain areas relevant to their subject matter expertise to become part of a public discussion on broader issues. Maybe this kind of content doesn’t talk about your client’s products or services, but it still contributes to the marketing effort.  

Sometimes, silence is golden

Lastly, there’s much to be said about pitching your client’s story to key media in the context of current events. Under the appropriate circumstances, it can be an excellent means of demonstrating the value of your client’s product or service using a real world example of what pain point it addresses or problem it solves. It can also give teeth to that story pitch you have in mind that demonstrates your client’s authority and thought leadership in an area relevant to their market.

But note my use of the word “appropriate.” It may be wise to give hard thought to putting out a news release that references a recent event in which lives were lost, no matter how strong the case that your client’s product could have made a big difference.

This may seem like common sense, but as the folks at the Bad Pitch Blog point out, common sense doesn’t always prevail. Of course, if you are interested in finding out how quickly you can have a cocked and ready shotgun in your hands in the middle of the night, this may be just the thing for you. 

Technorati Tags: public relations, media relations, PR 101, pitching

It’s not uncommon to sit down with a startup technology company for an initial discussion about a potential PR engagement and have a conversation that goes something like this:

Tech company exec: “I think we need to start doing some PR and I’d like you to present us with some ideas.”

PR agency: “Er, okay, but can you first give us some idea of why it is that you think PR will help your business at this time?”

Exec: “Well, I was hoping that you could tell us that …”

Of course, at this point the conversation typically becomes an exercise that should really have been started before the agency even entered the equation. That is, to explore what are the primary reasons for engaging a PR program, and what it is ultimately supposed to achieve.

Yes, the PR firm brings the expertise needed to plan and execute an effective program, but they are not the experts in your business … you are. Can you really expect a PR agency to sit down at the first meeting and tell you how they can help you achieve your goals or overcome certain challenges, when they have little idea what those goals and challenges are? Of course not. PR is not a cookie-cutter proposition, and its practitioners work best when they can apply their knowledge to a specific scenario, which invariably changes dramatically from company to company.

This doesn’t have to be an extensive exercise, and the information needed to get things rolling is probably common knowledge within your organization. Simply ensure that you have a fairly clear idea of what it is that you expect from doing PR, and then you can expect to have a valuable conversation about what the experts can do to help you.

Technorati Tags: public relations, strategy, business plan, technology company

“I’ve just come to expect that my (public relations) agency can’t write,” was the astonishing admission I heard a few weeks back from a vice president at one of Ottawa’s larger technology companies who called us to see if we’d be interested in participating in an agency review process.

(I’ve promised not to name him (or her) for reasons that will be obvious as you read the rest of this post.)

I could hardly believe my ears. But yes, he said, it had long been his experience that the PR practitioners he had been dealing with from a range of different agencies and across a number of companies just weren’t very good writers, and so it fell to him to write most of the materials used in his campaigns. One of the key reasons he was approaching inmedia, he told me, was our very strong reputation in the marketplace as superb writers, a reputation he said was confirmed when he read our blog and web site.

I chalked this one up to what I assumed was just an unfortunate experience on the part of one technology marketing executive until I relayed the story to a colleague last week, a CEO at another technology company here in Ottawa and an insightful marketer in his own right. I was again utterly gobsmacked when he said he didn’t view writing as a core requirement in the PR function, that the ability to pitch the story was far more important.

“And what do you do,” I asked him, “When the pitch is initially well received and the next words out of the reporter or editor’s mouth are, ‘Sounds good, send me something about it.’?”

Here’s the thing. To work at inmedia and, I believe, to be an effective media relations practitioner anywhere, you must be able to write at an expert level and you must be able to effectively pitch what you’ve written. There is no hierarchy between these two fundamental skills. Lack one, and you’re out of the game.

And here’s why.

To believe, as these two otherwise successful technology marketers clearly do, that writing is either not terribly important or that your PR function, whether internal or an agency, can be permitted to be lousy writers, is to completely beggar the entire communications process.

In the first instance, despite all the wonderful new communications tools at our disposal, most journalists still want to see something in cold, hard black and white, even if it is delivered electronically. And even if they don’t ask for it, it’s just gotta be in your best interests to give them well-written material so they have the complete story, with all the relevant facts and accurate spellings of company, product and people’s names to which they can refer. This is just so basic I’m staggered it needs stating.

Second, how in the heck does a PR practitioner demonstrate her or his understanding of the story without writing about it? Yes, a properly written document proves the communicator can — gasp! — communicate. That is, the words run together in some sort of comprehensible order, everything is spelled correctly and the commas and periods are in the right places. But it still won’t be any good unless the person writing it actually has a thorough grasp of the subject matter.

Effective writing is not a case of cutting and pasting bits and pieces from other documents to make a different document and it needs to be more than a merely technically accurate use of words, grammar and punctuation. Effective writing is the process of distilling what has been learned — from other documents, certainly, but also, and critically, from interviews with a range of subject-matter experts — into a new piece of work. It not only communicates the story to all who read it, it also demonstrates understanding.

Bottom line: If your agency can’t write about it well, they almost certainly can’t pitch it well. And even worse, they probably don’t even understand it well.

So, did we get the business? Well, that’s another story that I cover here: The Ottawa inferiority complex theorem strikes again.

Technorati Tags: writing, pitching, media relations, business development

The Beeb reports today on an iPhone app designed by Barack Obama’s campaign team. What next?

This article proves again that Apple, for so long cemented in its position as the outright PR leader among technology companies, continues to generate waves of positive ink without even having to try.

If built on any other platform, this would have been just another article about an interesting mobile web app. The headline would have read “Obama targets cell phones to win support” or something similar. If it had been developed on Windows Mobile, do you think the article would credit Microsoft in any way?

Nope, of course not, but because the developers picked the iPhone to roll this out on, the article ends up with iPhone all over it. The casual reader might even think that Apple was behind it. Lovely!

But I’m just envious. It’s great when your PR is self-propagating - but for most of us, there’s a whole lot more work needed to get the ink!

Technorati Tags: public relations, Barack Obama, iPhone, Apple, U.S. election 

In case you missed them, here’s a roundup of our posts from September.

Francis:

Sept. 4: We regularly go to Chicago…
Sept. 8: The littlest inmedianaut
Sept. 11: BBC shipping container about to set sail
Sept. 15: Waterloo’s VeloCity launches
Sept. 19: Highlights from Red Herring Canada 08
Sept. 26: From doldrums to trade winds

Danny:

Sept. 5: 10 years of Google - a technology triumph
Sept. 15: Eventful PR
Sept. 19: Positive signs for CRM at Call Centre Expo
Sept. 24: Sage advice

Leo:

Sept. 8: Web 2.0 is a PR expansion pack
Sept. 12: The odd underbelly of media monitoring
Sept. 22: A great place to go brain picking
Sept. 25: How to become ‘a force to be reckoned with’

There’s been no shortage of commentary here and elsewhere about the value of brevity when it comes to engaging with the media. As PR practitioners, we’re often making cold contact with harried folks overwhelmed by numerous pitches that all claim to be inherently more worthy than whatever else is clogging up the inbox.

By the same token, readers must be equally busy, with equally short attention spans, so it only makes sense that written material intended for their consumption must also be short, sweet and to the point, right?

Well, not necessarily.

There is a clear difference between copy that is reader friendly and copy that isn’t. And mere length is a poor means of distinguishing one from the other. On the fiction front, I’ve torn through tomes 400 and 500 pages long in an afternoon, and struggled for days through artful prose only half that length. The style in which something is written is as important, if not more so, than length, when it comes to engaging the reader.

So what defines reader-friendly copy from that which isn’t? It’s an important question for us, as we produce for clients news releases, backgrounders, case studies and other materials that must be both informative and engaging for the media and the media’s audience.

Daily Writing Tips offers up some good pointers and refers to a fellow who has had significant influence on the business of writing, Rudolph Flesch, the man who developed the Flesch–Kincaid Readability Tests for assigning appropriate grade levels to reading material.

From our perspective, spinning a good yarn is what’s important to engaging the reader and how long that yarn will be is determined wholly by the quality of the material. The key thing is to ensure the piece has a tight focus with an obvious beginning, middle and end, written in a clear active voice. Long-winded sentences and complex vocabulary should be kept to a minimum. Lots of periods and white space are good things.

One of my profs from J-school summed it up best. When asked how long a story assignment should be, she would always answer, “Give it what it’s worth.”

Technorati Tags: writing, readability, Rudolph Flesch, Flesch-Kincaid, Daily Writing Tips